Oncology Physician Assistant

Administrative Assistant

Join our team at Jefferson, a nationally ranked institution located in the greater Philadelphia region, Lehigh Valley, Northeastern Pennsylvania, and southern New Jersey. Jefferson is dedicated to providing the highest-quality, compassionate clinical care for patients and preparing tomorrow's professional leaders for 21st-century careers.

Job Description

• Create and execute schedules on behalf of the Cancer Program.
• Communicate with staff or key stakeholders who need assistance.
• Keep organized records related to outreach events, cancer registry operations, and department coordination.
• Serve as the backup to the department Executive Assistant when they are out of the office.
• Support the program as needed.

Requirements

• High School Diploma or GED; Bachelor's Degree preferred.
• Previous administrative experience preferred.
• Strong administrative experience.
• Skill in verbal and written communications.
• Ability to manage multiple calendars and department directors.
• Ability to set up training environments.
• Ability to apply a creative lens to department collateral piece branding and positioning.
• Ability to perform within a team environment and coordinate a wide range of internal and external programmatic activities.
• Must be consistent and reliable.
• Cheerful and positive attitude.
• Must be able to demonstrate understanding of differing opinions.
• Values teamwork.
• Must be able to show compassion for serving and valuing others.
• Must exemplify inclusive behaviors and coach others to do the same.

Essential Functions

• Interact with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manage and route phone calls appropriately.
• Schedule in-house and external meetings as needed.
• Distribute incoming mail.
• Manage and order office supplies.
• Manage shared calendars.
• Address employee and client queries (via email, phone, or in-person).
• Prepare miscellaneous agendas, presentations, spreadsheets, and reports.
• Update office processes and procedures as needed.
• Assist with outreach activities and screening events.
• Assist with tumor boards.