Medical Director Physician Assistant

Executive/Admin Assistant - Asset Management

WhiteCap Search is looking to fill a new role on the Credit Team of a respected Asset Management company. This floating Executive/Administrative Assistant role is an exciting opportunity to grow and learn from senior level EAs across the team. This role will work 4 days in the New York City office from 9am - 6pm, with light overtime offered and competitive compensation and benefits!

Job Description

• Schedule and organize meetings, conferences, and off-sites
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Screen a large volume of incoming calls and greet guests in a professional and courteous manner
• Update DealCloud with relevant meetings
• Allocate and process expenses for executives using the Concur expense management system
• Handle recruitment coordination and logistics for new employees on the team
• Compose strategic communications and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy
• Be available and reachable for occasional questions or concerns outside work hours
• Coordinate closely with team and other assistants to provide back-up coverage
• Establish, develop, maintain, and update filing system
• Perform other related general administrative tasks as assigned and required
• Send and track priority mail

Requirements

• Bachelor's Degree or 5+ years of administrative assistance experience or training, or equivalent combination of education and experience
• Strong ability to prioritize, meet deadlines, and thrive in a fast-paced environment
• Strong initiative and ownership of responsibilities
• Exemplary interpersonal skills - tact, diplomacy, and poise are a must
• Superb written and verbal communication skills and strong attention to detail
• Team-oriented and collaborative attitude
• Extensive knowledge of Microsoft Outlook (Excel, Word, and PowerPoint) and office administrative procedures and equipment
• Experience leading collaborative admin teams is required
• Experience in the finance industry is preferred but not required

Compensation

$80,000 - $100,000