Family Practice/Primary Care Physician Assistant

Administrative Assistant

Are you a detail-oriented and proactive professional looking to play a key role in supporting senior leadership at a hospital? We're looking for an experienced Administrative Assistant to provide high-level administrative and coordinative support to our Board of Directors at the Gulf Coast Medical Center.

In this dynamic role, you'll be responsible for a variety of essential functions that keep operations running smoothly and efficiently. From preparing reports and tracking budgets to organizing meetings and handling complex correspondence, you'll make a meaningful impact on the organization's day-to-day activities while helping drive our mission to deliver excellent patient care.

Job Description

• Provide comprehensive administrative support, including research, data compilation, and report preparation for the Board of Directors.
• Track and monitor departmental budgets, ensuring accuracy and timely reporting.
• Coordinate and schedule appointments, meetings, and conferences, and manage logistics for Board-related events.
• Prepare a variety of materials, including memoranda, agendas, contracts, technical charts, and other specialized documents.
• Establish office procedures and maintain filing systems to ensure efficiency and organization.
• Greet and direct visitors, manage phone calls, and provide exceptional customer service.
• May assist with timekeeping duties and perform other department-specific tasks as needed.

Requirements

• Proven experience in administrative support or coordination, particularly in a senior-level or executive setting.
• Strong organizational and multitasking skills, with the ability to manage competing priorities and deadlines.
• Excellent communication skills, both written and verbal, with the ability to handle sensitive and confidential information.
• Experience with budget monitoring and tracking, as well as preparing reports and data analysis.
• Proficiency in office software (Microsoft Office Suite, scheduling tools, etc.) and the ability to adapt to new technologies.
• A professional and customer-focused demeanor, with a keen attention to detail.

Benefits

• Be part of a mission-driven healthcare organization that is committed to delivering high-quality care to the community.
• Work in a collaborative, fast-paced environment where your contributions are valued and make a real difference.